Sponsor Information and Deadlines

All sponsors: If you have not already, please immediately complete the following to confirm your sponsorship:

Review and electronically sign the sponsor agreement here.

Submit payment for your sponsorship online here. If you would like to make other arrangements for payment, please contact jessica@prolove.com.

Upload high resolution logo to folder labeled for your organization here. (Must be received no later than May 5 to ensure logo is included in conference materials.)

All sponsors:  Pursuant to sponsorship agreement, all sponsors agree to complete the following before June 2.

• send at least one listserv email or mailing and copy conference@sidewalkadvocates.org and jessica@prolove.com on listserv emails; and
• promote the Conference on social media at least four times with tag @celebratelifeconference on each post

A sponsor promo kit with graphics and sample content is available here.

All Sponsors: Click here to register the staff and guests who will be using the tickets included in your sponsorship package by May 5:

• Co-Host & Platinum: 10 tickets to conference and gala
• Gold: 10 tickets to conference only
• Silver: 5 tickets to conference only
• Bronze: 2 tickets to conference only

Any sponsor tickets which are not registered to attendees by May 5 will be released to the public for purchase.

All Sponsors & Advertisers: Upload artwork for your program ad to your organization’s subfolder located here by May 5.

Adobe Acrobat PDF preferred (EPS or TIFF also acceptable), must be high quality CMYK print at 300 DPI resolution with all fonts and images embedded and no security.

• Bronze sponsor: quarter-page ad (2.75″W x 4.25″H with .25 bleed)
• Silver sponsor: half-page ad (5.5″W x 4.25″H with .25 bleed)
• Co-Host, Platinum & Gold sponsor: full-page ad (5.5″W x 8.5″H with .25 bleed)

Click here for ad artwork specs.

Co-Hosts, Platinum, and Gold Sponsors: Upload 2-minute promotional video to your organization’s subfolder located here by May 5. Acceptable format: MP4 or MOV

Co-Hosts, Platinum and Gold sponsors: Email jessica@prolove.com by May 5:

1. Text for exclusive eblast promoting your organization and
   
2. The website you want to include with your logo on the table card.

Co-Hosts and Platinum sponsors: Email the following by June 6: to jjones@studentsforlife.org

• Artwork for a full-page ad in the gala program pursuant to the following specifications:
  • Co-Host Full page: (8″x10″ with 1/8″ bleed)
  • Platinum Half page: (4″x5″ with 1/8″ bleed) 
• Names of your 10 guests to the Gala VIP Reception and Dinner with any dietary restrictions.

The conference venue hotel is the Capital Hilton, 1001 16th St NW, Washington, DC 20036.

The discount room block expires on June 5, 2025. The room block may, however, sell out before the June 5 deadline.  So don’t delay!  (Click here for accommodations options after the block expires)

For all electrical, audio-visual, or internet connections needed at an exhibit booth, exhibitors must place an order and pay the hotel’s onsite AV company, Inspire Solutions, directly for these services.

Place your order at shop.inspiresolutions.com/events/317191. (Event code: NCLC2025)

5% rush charge will be added to any order starting January 21. LAST DAY TO PLACE AN ODER FOR THIS EVENT IS: Friday, June 27.

For more information, please contact: Leon Harrell, 202-393-1000, Leon.Harrellinspiresolutions.com. (Please include the event name in the subject line when sending your email.)

Co-Hosts, Platinum, Gold, and Silver Sponsors: Mail promotional items to include in conference bags to the address listed below to arrive between June 23-26.

Addressed to:
Capital Hilton
ATTN: Rose Legesse, National Celebrate Life, Jessica Brodock 
1001 16th st NW
Washington, D.C. 20036

Estimated quantity needed is 400. We will return any unused items to your exhibit table.

All Sponsors are responsible for making and paying for their own arrangements for insurance, shipping, handling & storage prior to the Conference.

Exhibit items may be mailed to the address listed below to arrive between June 23-26, and will be delivered to your designated exhibit table in advance of set up.

Addressed to:
Capital Hilton
ATTN: Rose Legesse, National Celebrate Life, Kristina Miller
1001 16th st NW
Washington, D.C. 20036

NOTE: The return address must include the name of your organization (or your boxes must be otherwise labeled with the name of your organization) to ensure delivery to your exhibit space.

FOR RETURN SHIPMENTS: Sponsors must pre-prepare return shipping labels to affix to your boxes for return shipments. The hotel will collect all labeled boxes from the conference exhibit area on Sunday and bring them to the dock/security area for pick up.

Exhibit space is 8′ x 8′ and includes one 6′ skirted table with chairs. Click here to view the the exhibit table assignments and layout.

IMPORTANT: For all electrical, audio-visual, or internet connections needed at an exhibit booth, exhibitors must place an order and pay the hotel’s onsite AV company, Inspire Solutions, directly for these services.  Please click here for instructions on how to place this order. All orders must be placed before June 21 to avoid rush charges.

Set Up: Sponsors may set up their exhibits beginning at 8:00 a.m. on Friday, June 27 and must be completed before 11:00 a.m.

Registration and exhibiting will be open to the public beginning at 11:00 a.m. on Friday and continue until 1:00 pm., at which time the conference will begin.

Sponsors should have at least one person manning their booth during vendor hours throughout the weekend. (Schedule of vendor times coming soon).

Tear Down: Exhibiting tear down may begin at 11:30 a.m. on Sunday, June 29 and must be completed by no later than 1:00 p.m.